OnlyOffice

OnlyOffice (formerly TeamLab), stylized as ONLYOFFICE, is a free software office suite developed by Ascensio System SIA, a company with headquarters in Riga, Latvia. It features online document editors, platform for document management, corporate communication, mail and project management tools.

OnlyOffice
Developer(s)Ascensio System SIA
Stable release
10.5.1 / 19 December 2019 (2019-12-19)[1]
Repositorygithub.com/ONLYOFFICE
Written inHTML, JavaScript, C++
Operating system
Available in25 languages
TypeOffice Suite, Project management, Collaboration, CRM, Document Management
License
Websitewww.onlyoffice.com

OnlyOffice is delivered either as SaaS or as an installation for deployment on a private network. Access to the system is provided through a private online portal.

Features

The interface of OnlyOffice is divided into several modules: Documents, CRM, Projects, Mail, Community, Calendar and Talk.[2]

The Documents module is a document management and sharing system for OnlyOffice files. The integrated audio and video player allows playing media from files stored in OnlyOffice.[3]

The Projects module is developed for managing project stages: planning, team management and task delegation, monitoring and reporting. This module also includes Gantt charts for illustrating the projects stages and dependencies between tasks.

The CRM module allows maintaining client databases, transactions and potential sales, tasks, client relationship history. This module also provides online billing and sales reports.

The Mail module combines a mail server for creating own-domain mailboxes and mail aggregator for centralized management of multiple mailboxes.

The Calendar module allows planning and monitoring of personal and corporate events, task deadlines in Projects and CRM, sending and receiving invitations to events.

The Community module offers corporate social network features: polls, corporate blog and forums, news, orders and announcements, and a messenger.

Technology

It is technologically based on three components: Document Server, Community Server and Mail Server.

The Document server maintains text document, spreadsheet and presentation editors and is written in JavaScript using HTML5 Canvas element.

The Community server hosts all functional modules of OnlyOffice. It is written in ASP.NET for Windows and in Mono for Linux and distributions.

The Mail server represents set of components that allows creating corporate mailbox using default or custom domain names. Mail Server is based on the iRedMail package which consists of Postfix, Dovecot, SpamAssassin, ClamAV, OpenDKIM, Fail2ban.

Online editors

OnlyOffice includes an online editing suite. It combines text, spreadsheet and presentation editors that include features similar to Microsoft desktop editors (Word, Excel and PowerPoint). Since version 5.0 of the editors the interface has been renewed with a tabbed toolbar.[4] Editors allow co-editing,[5] commenting and chatting in real time[6] and provide such functions as Revision History and Mail Merge.

The beta version of OnlyOffice Online Editors predecessor, Teamlab Document Editor, was introduced at CeBIT 2012 in Hannover. The product was built using Canvas, a part of HTML5 that allows dynamic, scriptable rendering of 2D shapes and bitmap images.[7]

The basic type of formats used in OnlyOffice document editors is OOXML (DOCX, XLSX, PPTX). Other types of supported formats (ODT, DOC, RTF, EPUB, MHT, HTML, HTM, ODS, XLS, CSV, ODP, PPT, DOTX, XLTX, POTX, OTT, OTS, OTP, and PDF-A) are processed with inner conversion to DOCX, XLSX or PPTX.

Functionality of the suite can be extended using plugins (side applications). Users can choose from the existing list of plugins or create their own applications using the provided API.

Desktop editors

OnlyOffice Desktop is an offline version of OnlyOffice editing suite.[8] Desktop application supports collaborative editing features when connected to the portal,[9] Nextcloud or ownCloud.[10] Application is offered free of charge for both personal and commercial usage.

Desktop editors are cross-platform available for Windows 10, 8.1, 8, 7, Vista, and XP (x32 and x64), Debian, Ubuntu and other Linux distributions based on RPM, Mac OS 10.10 and newer. Besides platform-specific versions there is also a portable option. OnlyOffice Desktop Editors are available for installation as a snap package and AppImage.

Editors are compatible with MS Office (OOXML) and OpenDocument (ODF) formats and support DOC, DOCX, ODT, RTF, TXT, PDF, HTML, EPUB, XPS, DjVu, XLS, XLSX, ODS, CSV, PPT, PPTX, ODP, DOTX, XLTX, POTX, OTT, OTS, OTP, and PDF-A.

Similarly to the online editing suite, the basic toolset of OnlyOffice Desktop can be upgraded using side plugins.

Desktop editors are distributed under AGPL v3 license for personal and commercial usage.

OnlyOffice editors are also available as mobile application for iOS and Android. The application is called ONLYOFFICE Documents.

In early 2019, OnlyOffice announced the launch of a developer preview of end-to-end encryption of documents (files themselves, online editing and collaboration) that involves blockchain technology and is included in the functionality of the desktop suite.[11]

History
  • In 2009, a group software developers, headed by Lev Bannov, launched a project called TeamLab, a platform for internal team collaboration that encompassed several social computing features (e.g. blog, forum, wiki, bookmarks).[12]
  • In March 2012, TeamLab introduced the first HTML5-based document editors at CeBIT.[7]
  • In July 2014, Teamlab Office was officially rebranded to OnlyOffice and the source code of the product was published on Sourceforge and Github on terms of AGPLv3.[13]
  • In March 2016, the developers of OnlyOffice released a desktop application – OnlyOffice Desktop Editors, which is positioned as an open source alternative to Microsoft Office.[9]
  • In February 2017, the app for integration with ownCloud/Nextcloud was launched.[14]
  • In February 2018, OnlyOffice Desktop Editors became available as a snap package.[15]
  • In January 2019, OnlyOffice announced the release of end-to-end encryption functionality[11].

Reviews

The product has been reviewed by TechRadar,[16] CMSWiRE,[17] LiveEnterprise,[18] Techi.com,[19] Business Insider,[20] TechRepublic,[21] Unixmen,[22] NoobsLAB,[23] PCMag,[2] Linux.com,[24] Softpedia,[25] and FOSS Force[26]

OnlyOffice Personal has been covered by TechCrunch,[27] Liventerprise,[28] and Gizmo's Freeware.[29]

gollark: I mean, people aren't actually using it much here, so it's very use-impaired, but it exists.
gollark: Isn't the proposal which got implemented *mostly* that?
gollark: I see.
gollark: And small changes could make it fold very differently sometimes.
gollark: How? I thought binding and whatever were very sensitive to the particular shape.

See also

References
  1. "v10.5.1". Retrieved 12 July 2019 – via GitHub.
  2. "Ascensio System OnlyOffice". PC Magazine.
  3. Ksenija. "ONLYOFFICE 10.0 is available for server solutions | ONLYOFFICE Blog". Retrieved 12 July 2019.
  4. "ONLYOFFICE with brand new interface | ONLYOFFICE Blog". www.onlyoffice.com. Retrieved 10 January 2018.
  5. O'Hear, Steve. "TeamLab, A Canvas-Based Document Editor, Wants To Send Microsoft Office 365 Back to the Drawing Board | TechCrunch". Retrieved 21 June 2017.
  6. "How to edit your documents collaboratively on Linux – Xmodulo". Xmodulo. 27 May 2015. Retrieved 21 June 2017.
  7. "W3C CEO calls HTML5 as transformative as early Web". IT World Canada. Retrieved 21 June 2017.
  8. "OnlyOffice: An Open Source Microsoft Office Contender Worth Your Time". MakeUseOf. Retrieved 21 June 2017.
  9. "How to use plugins (add-ons) in ONLYOFFICE Desktop Editors". howtoforge.com. Retrieved 21 June 2017.
  10. "ONLYOFFICE Desktop Editors for Christmas | ONLYOFFICE Blog". Retrieved 12 July 2019.
  11. Brett, Charles (29 April 2019). "ONLYOFFICE – document collaboration via blockchain and encryption -". Enterprise Times. Retrieved 12 July 2019.
  12. Aasmae, Kalev. "Microsoft Office, Google Docs beware: This open-source startup is after your users | ZDNet". ZDNet. Retrieved 21 June 2017.
  13. "ONLYOFFICE – Continuous Growth, Successive New Features". Project-Management.com. 31 August 2015. Retrieved 21 June 2017.
  14. "How to Integrate OnlyOffice with ownCloud". LinuxBabe.Com. 14 February 2017. Retrieved 21 June 2017.
  15. "OnlyOffice Desktop Editors Available to Install in Ubuntu as Snap | UbuntuHandbook". ubuntuhandbook.org. Retrieved 12 July 2019.
  16. "20 best web apps you've never heard of". Retrieved 29 July 2010.
  17. "Open Source Enterprise Collaboration Tool TeamLab Offers New Modules". Retrieved 20 July 2010.
  18. "TeamLab — free and open-source Basecamp alternative". Retrieved 28 September 2010.
  19. "Teamlab: Free Social Networking for Your Business". Archived from the original on 11 February 2011. Retrieved 8 February 2011.
  20. "Office 365 Outage Shouldn't Affect You: 2 Productivity Suite Alternatives". Retrieved 25 August 2011.
  21. "DIY: Employ TeamLab as your company's collaboration tool". Retrieved 3 March 2012.
  22. "How To Install ONLYOFFICE – An Online Collaboration Suite For SME". Unixmen.
  23. "OnlyOffice: Another Free Office Suite for Linux (Complete Selfhost Office Solution – OwnCloud Compatible)". NoobsLAB.
  24. "Get Desktop Access to Your OnlyOffice Account from Linux". Linux.com | The source for Linux information. Retrieved 4 August 2016.
  25. "ONLYOFFICE Mac Word Processing". Retrieved 4 August 2016.
  26. "OnlyOffice: A FOSS Office Suite for the Cloud | FOSS Force". 13 July 2016. Retrieved 4 August 2016.
  27. "TeamLab, A Canvas-Based Document Editor, Wants To Send Microsoft Office 365 Back to the Drawing Board". Retrieved 9 January 2014.
  28. "Teamlab launches free alternative to Google Docs and MS Office". Retrieved 24 December 2013.
  29. "An Online Office Suite That's A Real Alternative To Microsoft Or Google". Retrieved 21 January 2014.

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