Service governance

Service governance is a means of achieving good corporate governance through managing internal corporate services across and throughout an enterprise. It engages stakeholders and delivery channels for the purpose of effectively managing risk, as well as driving the intended business value[1] with a focus on how decisions are made and enforced in a dynamic business environment.

Service governance model

Though its initial focus was on IT services, this approach to management can apply to accounting, business administration, and other internal service sectors. Institutionalizing these services enables the monitoring and control of risk, value, and cost.[2] Principal among the issues is the fair funding for each service and the allocation system for scarce services.

Institutionalizing internal corporate services is the corporate management equivalent of a massive general ledger, only with the line items reflecting the services, not simply departments. The service portfolio allows the governance of services as a means to govern the organization by value.[3]

Service portfolio

The portfolio of services is a list of all internal services that are available within the organization. The portfolio describes each service, how it is funded, its associated costs and ownership boundaries, and its current performance and identified conflicts.[4] The portfolio will include services which have been outsourced and are supplied to the organization by third parties.

The services portfolio provides a map of the organization, providing directors with a different way of understanding the dynamics of the organization than those received from financial reports. This allows the board to more easily make decisions based on accurate and contemporaneous information.

Value

Service governance uses the methods described in the management of value (MoV) to discover the requirements of the organization and to use those on design services, and their measures to deliver those values.[5][6] In particular, the service governance organization is chartered to define clear service ownership boundaries and specify a fair funding model.[7]

Measurement and compliance

Well-established practices are used to design measures and metrics for the organization and to meet the requirements of the corporate mission, charter, and policy. This ensures that metrics inform what is required by the organization and supply accurate information: to the board for strategic governance decisions and to management for operational decisions.[8][9]

Accurate metrics also ensure compliance with the requirements of audit, enable the production of financial and sustainability reports, and reports on corporate citizenship.

Enterprise service management

A component of service governance, enterprise service management (ESM) is a means of extending service management across an entire organization, often from IT service management (ITSM).[10]

ESM provides an integrated view of core service business processes, often in real-time, using common databases. ESM systems track: business resources, including people, parts and assets; and the status of customer commitments, such as service requests, orders, repairs and service-level agreements (SLAs). The applications that comprise the system share data across various departments (customer service, technical support, sales, field service, etc.), which then use the information for their work. ESM facilitates information flow between departments and coordinates activities with external resources involved in the service business process.

Enterprise service management is also a term used to generically describe the use of service processes and technologies across an organization. The term is broad in comparison to ITSM, which only concerns the management of IT services.

History

The term service governance has been used to describe the success that a number of organizations have had in using the 'best practice' advice found in frameworks such as ITIL, The Open Group Architecture Framework (TOGAF), and others, for company-wide service design and operation.[11]

Many of the ideas of service governance, including the important one of sustainability, are included in ISO 37000, still in committee stage at the time of writing ISO 37000 [12]

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References
  1. Lepeak, Stan (2016). "Enterprise service governance defined" (PDF). KPMG. KPMG. Retrieved September 1, 2016.
  2. Brooks, Peter; AXELOS (2015-08-11). Adopting Service Governance: Governing Portfolio Value for Sound Corporate Citizenship. The Stationery Office. p. 6. ISBN 9780113314652.
  3. Betz, Charles T. (2007). Architecture and patterns for IT service management, resource planning, and governance : making shoes for the cobbler's children. Elsevier/Morgan Kaufmann. ISBN 9780123705938.
  4. "Service Portfolio". Archived from the original on December 22, 2015.
  5. Vásquez, W. (2013). An economic valuation of water connections under different approaches of service governance. Water Resources and Economics, 2-3, 17-29.
  6. Handbook of research on service-oriented systems and non-functional properties : future directions. IGI Global (701 E. Chocolate Avenue, Hershey, Pennsylvania, 17033, USA). ISBN 978-1-61350-432-1.
  7. Jean-Jacques Dubray OCT 12, 2007 InfoQ https://www.infoq.com/articles/soa-governance-organization
  8. Cai, Hongming; Xu, Lida; Xu, Boyi; Zhang, Pengzhu; Guo, Jingzhi; Zhang, Yuran (22 February 2018). "A service governance mechanism based on process mining for cloud-based applications". Enterprise Information Systems: 1–18. doi:10.1080/17517575.2018.1442933.
  9. Gómez-Baggethun, Erik; Kelemen, Eszter; Martín-López, Berta; Palomo, Ignacio; Montes, Carlos (October 2013). "Scale Misfit in Ecosystem Service Governance as a Source of Environmental Conflict". Society & Natural Resources. 26 (10): 1202–1216. doi:10.1080/08941920.2013.820817.
  10. Enterprise Service Management
  11. "CERN uses ITIL to rethink facilities management". Computerweekly.com. Retrieved 17 October 2018.
  12. "Guidance for the Governance of Organizations"".
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