How to have the button on quick access bar to toggle spelling check on and off in Word 2010?

Question

I cannot find such button on the ribbon.

Currently we have to open the menu File - Option - Proofing - Check grammar...

I am working with with two languages i.e. English and Vietnamese, and the need to turn English spelling checking is very often.

How can I turn it on and off quickly?

Answer 1

The easiest way is setting the language by pressing Ctrl+A (or only the words in that language) then click the language button in the status bar > Mark selected text as and select the correct language

This way you can also check spelling in mixed-language documents but still avoid false recognizing spelling/grammar errors. Office 2013 and above has support for Vietnamese spell check.

If you want to select a default language for new documents, click it and select Set As Default. You can also change the spelling/grammar checking for any languages.

You can create multiple templates for English and Vietnamese to make it easier when editing a file in a language by creating new documents, Ctrl+A, change language as above and save the file as word template (*.dotx). After that you just need to open the template and don't need to worry about changing language again. Alternatively just open the Normal.dotx to change the default options when opening MS Word. You can also create separate styles for different languages and switch the style when switching language

In fact the best way is to use different keyboard layouts for different languages. Word has the ability to automatically change the typing language depending on the language of the current layout. Unfortunately the Vietnamese layout is so bad that no one uses it

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Edit

All MS Word versions have a status bar at the bottom. If your status bar has been accidentally hidden you can toggle its visibility by the following macro

Sub toggle_statusbar()
' toggle_statusbar Macro

    CommandBars("Status Bar").Visible = Not CommandBars("Status Bar").Visible
End Sub

If only the language section is hidden, right click the status bar and enable it

Answer 2

Any reason you don't just mark the paragraphs or sentences with the proper language?

Select them, click the language shown in your status bar, and pick the correct language or disable spell checking for that individual selection.

Answer 3

You can use the macro function. Select Developer tab > Record Macro. Choose any name you like and assign it to a button or keyboard shortcut. After that disable spell check/grammar check as normal and select stop recording in the Macro group from Developer tab. Record another macro to enable the check again.

If you open the recorded macro you'll see that it has some VBA code. You could edit this code or enter it directly without recording to meet your choice. The following snippet will toggle spelling and grammar checking status

Sub spelling()
' toggle spelling Macro

    Options.CheckGrammarWithSpelling = Not Options.CheckGrammarWithSpelling
    Options.CheckSpellingAsYouType = Not Options.CheckSpellingAsYouType
End Sub

You can add the macro buttons to quick access toolbar or any ribbon tab you like. The quickest way is assigning a shortcut for it

Note that we may need to refresh the display of error marking of current opened file by triggering check spelling button as below snapshots.