Action plan

An action plan is a detailed plan outlining actions needed to reach one or more goals. Alternatively, businessdictionary.com defines an action plan as a "sequence of steps that must be taken, or activities that must be performed well, for a strategy to succeed".[1]

Process

Origin

An action plan is a tool in social planning. It is an organizational strategy to identify necessary steps towards a goal. It considers details, may help limit setting for an organization, and is efficient in that it saves resources over trial and error. A written action plan also serves as a token for an organization's accountability.[2]

Setting goals

A goal is the primary objective of an action plan. Setting goals gives the possibility of your dreams and prospects being brought to life. It creates motivation and provides you with a certainty that the final outcome will be worthwhile, preventing any wasted time and effort. This is achieved by being fully dedicated to the process and using the structured guide to accomplishing it. Although hard work may be produced, without a successful end goal the ideal result you set to achieve, will not prevail.[3][4]

Creation

When creating action plans there are guided steps that need to be followed to ensure success, however the structure can be altered in the process. Firstly, you will need to outline what you want to achieve from the project, by doing this you set yourself targets. After this the specific roles will need to be allocated ensuring sufficient amount of training, resources and issues have been considered to ensure solving any problems that may occur. The next stage allows members of the group to analyse the progress by outlining milestones, solving any issues and making any necessary changes. Lastly once the project has come to an end the final stage can be examined to ensure future success.[5]

Execution

Mike Desjardins has suggested the following[6]

  • Ownership: one person must be responsible and accountable for tracing the progress, keeping team informed, ensuring timely action steps are occurring and adjusting the actions.
  • Action steps should be clear and actionable versus vague ideas or thoughts.
  • Responsibility: each action step needs to have one person responsible.
  • Support: For each action step, determine who will support the person responsible. This can be multiple people. The key is that they're not responsible for the action or outcome.
  • Informed: keeping the right people in the communication loop for each action is critically important. Key people might need to understand the state of progress around your actions to see how they affect other actions and objectives.
  • Metrics and budget: each action step must have a metric that tells us that the action is complete. For example, if you needed to survey your customers and don't have the internal resources to run the survey or want to protect anonymity, using an outside resource will require money that might not be included in your current operating budget.
  • Milestone date: date the action step needs to begin
  • Completion date

Context

Advantages

Producing an action plan can be beneficial not only for individual basis but also for businesses. For example, it allows project managers or any member of a group to monitor their progress and take each task step-by-step, therefore allowing them to handle the project efficiently. The advantage of doing this is, it allows you to execute a structured plan for the end goal you intend to achieve. Furthermore, it provides the team with appropriate foundations, therefore prioritising the amount of time you spend on each task. This will then prevent any sidetracking that may occur. Lastly, it creates a bond within a team, as each member is aware of their individual role, as well as providing necessary information to ensure success of the project.[7][8][9]

Issues

When using action plans limitations will need to be considered. Firstly, each member of the team will need to be allocated individual roles and tasks which will require completion by a set date. This can be demanding for some, due to coping with the stress and distractions that may occur. Another issue is not being guided thoroughly and effectively, leading to the lack of effort and passion a member has for the project. In addition to this, if the communication throughout the team is non-existent, key information will not reach members of the group, causing lack of confidence. Lastly failing to obtain the goal you set to reach can lead to frustration and in turn the planning would have been a waste of time. There can be more addition to this article.[10][11]

Risk management

To benefit from risk management action plans, you need to examine certain possibilities that could affect the process, such as observing any threats and correcting them. For example, key aspects of risk management are to ensure you allocate members specific roles and monitor the risks throughout, to ensure tasks are completed with efficiency. This being a major factor, as evaluating what happens during and after the project, will allow finding the positive and negative elements of each stage in the planning, providing you the ability to develop on the risks further.[12][13]

Examples

European Union

Some European Union directives describe action plans in order to reach a defined target in air quality or noise reduction. If the target cannot be reached by a member state, the member needs to write a report. Sometimes action plans contain deadlines by which the plan must be ready to start the action(s) and the targets are to be reached.

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See also

Notes and references
  1. "What is action plan? definition and meaning". WebFinance Inc. 2016. Retrieved 2016-10-14. action plan[:] A sequence of steps that must be taken, or activities that must be performed well, for a strategy to succeed.
  2. "Chapter 8. Developing a Strategic Plan". Community Toolbox. University of Kansas. 2013.
  3. Susan B. Wilson; Michael S. Pmp Dobson (12 March 2008). Goal Setting: How to Create an Action Plan and Achieve Your Goals (Second ed.). pp. 3–21.
  4. "1.4 Creating an action plan and setting achievable goals". Retrieved 26 October 2014.
  5. "Guidance to making an action plan". Archived from the original on 27 March 2014. Retrieved 23 October 2014.
  6. Mike Desjardins (13 December 2011). "How to execute corporate action plans effectively". Business In Vancouver. Archived from the original on 22 March 2014. Retrieved 22 March 2014.
  7. "diffundo" (PDF). Archived from the original (PDF) on 20 October 2014. Retrieved 19 October 2014.
  8. Smriti Chand (25 June 2013). "What are the Advantages and Potential Disadvantages of Planning under Management?". Retrieved 23 October 2014.
  9. Brenda Horton (24 September 2010). "5 Reasons Why Your Business Idea Needs An Action Plan". hware. Retrieved 27 October 2014.
  10. Leigh Ann Morgan. "Advantages and Disadvantages of Goal Setting". Retrieved 23 October 2014.
  11. "The Action Plan". ITS. Retrieved 25 October 2014.
  12. Jean Scheid; Marlene Gundlach (7 April 2009). "Why You Need a Risk Management Action Plan". Bright Hub PM. Retrieved 27 October 2014.
  13. Moser, Paul K. (26 October 1990). Rationality in Action. pp. 11–26. ISBN 0-521-38598-9.
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