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I am using Outlook 2010, using Office 365 as the back-end. At the end of the week I am leaving the company and I want to clean my mailbox. My email is replicated to my own personal laptop.
If I use Outlook backup to produce an OST file, then reopen Outlook and delete all the mail, would that be effective? Should I set the archive option and archive every thing that is a day old?
My Goals are:
Backup my mailbox locally so if I need to access it at a later date I can.
Remove email content so its no longer held on the mail server. (I understand that our admin team can restore the contents if they so chose)
OST files are a cache of the server. They require a connection to the server in order for them to work, If you remove the email from the server then when that connection is made the OST is updated. Use personal archive (.PST) if you want to keep your emails. – Ramhound – 2015-10-28T11:29:16.540