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In my job, I receive e-mails from the authorities (in Outlook 2013) that I have to forward to the relevant parties in my company. It is important that they are read, and it is a requirement that we keep a record of each mail (circular) that we receive and forward, and that everyone has read it.
Currently, I ask for a read-receipt and log it into Excel. However, it is cumbersome and prone to oversight and error to have to go into Excel and log each e-mail and who has read it manually. In case of an audit, I need to be able to show that we have sent out the mails and that they have been read. Therefore, I turn to you in hope that you can offer me some advice on how to automatize the process somewhat.
For example, is there any way I can get (preferably) Excel or some other program to log an entry when I receive an e-mail in my read-receipts folder in Outlook? Any suggestions would be highly appreciated! Sorry for the long question!