I haven't used Outlook for a while but if memory serves there are two ways to go about this:
- Create a local pst file.
- Connect to the server as a normal
exchange client.
- Highlight all the emails you want
to keep
- Cut and past them to your pst
file.
OR
- Create a local pst file.
- Connect to your server as a pop3
client
By default, Outlook deletes messages from the server after it retreives them when configured as a pop3 client.
Coincidentally, I've done the exact opposite of what you're try to do. I had been downloading all my email to a pst file when I found out my computer was going to be replaced. I wound up moving all my emails to the server for safe keeping.
The .pst file this creates for me contains the emails when they already exist on my machine, but all emails archived on the Exchange server are still just "links" (not sure what the right term is), so that the .pst file isn't "self-contained" – TTT – 2016-12-27T13:59:10.117
Thanks, I am trying this now. Will this also remove files from the server? It will take forever to manually delete them. – None – 2009-12-30T14:43:14.633
No, performing an export will not delete the files from the server. Do you just want to remove the messages, but keep the mailbox afterwards, or delete the entire mailbox? – danorth – 2009-12-30T14:50:50.427
I want the mailbox to remain the same, I just want to move where the emails are being stored from the server to my machine. – None – 2009-12-30T14:58:48.187
Without admin access to the exchange environment, the best way to delete all of the messages using Outlook will probably be to shift select all of the messages and then hold down shift + delete to delete the emails permanently. Make sure of course that the export to a PST has completed before your perform the shift delete. – danorth – 2009-12-30T15:08:49.780