0
I've been asked to set up an alert whenever our staff try to send emails to a certain domain, and we're using Outlook 2013/365. I'm just wondering if anyone knows if this is possible and how to do it?
So far I've managed to create a new rule for outgoing messages by going:
Manage Rules & Alerts -> New Rule -> Start from a blank rule: Apply rule on messages I send -> with specific words in the recipient's address -> add the domain (eg @example.com) -> ...
This is where I get stuck.
We're wanting it to be that if we send to a certain domain it pops up asking if the email requires a password, and gives the user an option to cancel sending if it doesn't. We deal with government organizations and they have a new requirement that if we send an email with more than 1 persons details it needs to be in a password protected attachment. So really we just want an honesty prompt asking if the content needs to be in a protected attachment, and if they press yes it cancels sending allowing them to do this.
Can anyone let me know if I can do what I'm wanting, and if so, how?
dpDesignz
Posted 2015-03-04T01:37:38.957
Reputation: 113
Sounds like you should develop an add-on. My work has something similar with attachments and PII – Ramhound – 2015-03-04T01:46:18.910
@Ramhound so this can't be done with the standard settings? – dpDesignz – 2015-03-04T02:00:39.343
The last two paragraphs sound awkward to me. If Outlook sends email to a specific domain, the e-mail has to be password protected? Otherwise, the e-mail should not be sent (cancelled) by Outlook? Or it is just a honesty policy and users can send as long as they answer it is password protected? If you're asking for VBA scripting help, this should be a StackOver flow question. You could use a transport rule, if your question about e-mail password is something that can be coded and retrieved via rules possibly... http://exchangeserverpro.com/restrict-outbound-email-transport-rule/
– Sun – 2015-03-04T19:39:30.583So we deal with government organizations and they have a new requirement that if we send an email with more than 1 persons details it needs to be in a password protected attachment. So really we just want an honesty prompt asking if the content needs to be in a protected attachment, and if they press yes it cancels sending allowing them to do this. We are not on exchange though so can't do transport rules. :( – dpDesignz – 2015-03-04T20:36:10.483