Outlook rule to *not* display a notification for certain messages

Question

Is it possible to set up an outlook rule that supresses the system tray (and envelope overlay on the Win 7 icon) for certain messages

I would like the notification for the vast majority of my email but have certain automated messages I'd like to suppress the notification for

This doesnt appear to be a rule in the available list

I've tried to move it to another folder and "mark it as read". But that doesn't seem to suppress the notification

any ideas?

Answer 1

1. Disable alert sounds and Desktop Notifications in Outlook's Options (so that NO messages make the alert sound/box).
2. Create a Rule that plays the same Alert sound and displays a Desktop Notification for every message received.
3. Then, you can either a) Add exceptions to the rule, or b) create other filtering rules (for example, deleting the unwanted messages) and then check off "Stop Processing Rules" on those rules; make sure they are higher up the list than your Alert rule. You'll never even know those messages ever came in.

Answer 2

The default notification is triggered as the mail is received and before rules are run. I do not know of a way to selectively get default desktop alerts.

Here is a work around...

You can turn off the notifications and create a rule which gives you a notification when mail is received from people you choose from your address book.

Here are some great step-by-step instructions how to do this.

Answer 3

Bit late to this one, but as it's a top hit in Google, here's what to do in newer versions of of Office...

In the rules wizard, under "What do you want to do with the message" select "Clear the message flag"

Answer 4

Don't know if this is a new feature or what, but there seems to be an easier way now. In the same rule that is deleting or moving the message you don't want out of your inbox, you can select option "Do Not Notify" under the Do The Following section.