Is there any way to turn on my "Out of Office" automatic replies when an event in the calendar is marked "out of office"?

I have recurring events that cause me to be out of the office on a regular basis. I have updated my calendar to reflect that I will be out of the office.

Currently I use the "Out of Office" automatic replies. I don't want to have to turn them on every time I will be gone - especially since I know far in advance and it is a regularly recurring event.

Note: I am currently using Outlook 2010, but I could upgrade to 2013 if it has this functionality.

AperioOculus

Posted 2013-03-25T14:03:30.400

Reputation: 493

Vote for this feature in office 365 here: https://office365.uservoice.com/forums/273494-outlook-and-calendar/suggestions/8114457-automatic-out-of-office-reply-when-an-event-marked

– AperioOculus – 2016-07-22T14:20:53.307

7That certainly would be a nice feature. It definitely is not a feature Outlook allows and I have not be able to find any code or add-ins which would facilitate it. – CharlieRB – 2013-03-25T15:04:02.753

would be possible by a script that runs on every mail arrival (which also checks calendar) but would mean the client is on. – tgkprog – 2013-05-07T08:51:29.190

Answers

It is not possible. Out-of-office replies are sent by Exchange. There is no Exchange feature that reads calendar events in users mailboxes.

Calendar reminders are sent by Outlook, there is no link between the two that can be turned on.

user165568

Posted 2013-03-25T14:03:30.400

Reputation: 421

This is not a walkthrough, but it does provide the steps required in order to get it working. If anyone actually completes this, I would love to see them post it.

Use the Rules Wizard. On every inbound mail, you will want to run a script.

The script you will want to run is an Outlook VBA script, which will perform the following actions:

Check for any current meetings
For every current MeetingItem object found, you will want to check the busyStatus of the object to see if it matches olOutOffice
Finally, set your out of office status appropriately or reply back with a custom "I am in a meeting" message.

Additional References:

Good luck and godspeed!

jnovack

Posted 2013-03-25T14:03:30.400

Reputation: 1 266

3How about a script which runs when you exit Outlook? Which finds the next olOutOffice event, then sets up Automatic Replies with appropriate "during this time range". Means you must log back in in-between each OOO event. – Nigel Touch – 2014-07-01T10:34:53.270

@CarlWitthoft: it's possible "if you have an e-mail account on a Microsoft Exchange Server, the server can apply rules to your messages even if you don't have Outlook running" (office.microsoft.com). But I'm guessing the OP doesn't.

– Nigel Touch – 2014-07-01T10:46:37.547

5But this won't work if the client machine is shut down, right? I think the OP wants the replies to happen completely automagically. – Carl Witthoft – 2013-06-12T15:26:21.017

-3

I happened upon this page that gives some instructions. Maybe they can be helpful.

David DelMonte

Posted 2013-03-25T14:03:30.400

Reputation: 199

1this is what the OP is already doing, his question is if it possible to have Out Of Office replies turned on automatically when in your calendar you are marked as "out of the office" – JPCosta – 2013-08-14T16:16:30.817