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I am trying to find a shortcut for marking all messages (eMails) in a folder as read by using a keyboard shortcut, but had no luck in finding one so far.
I am using Microsoft Outlook 2010 and when I open the context menu (right click on the folder), it shows the "e" underlined in "Mark All as Read", which is in my opinion a sign for a shortcut.
Does anybody know the shortcut?
Bertolt
Posted 2012-02-02T15:07:26.887
Reputation: 383
34
You could put the "Mark All as Read" command into the Quick Access Toolbar like so:
After that you can access the function via Alt+3. The number depends on the position where you place the command. Press Alt by itself to make Outlook display overlays for all hotkeys.
Der Hochstapler
Posted 2012-02-02T15:07:26.887
Reputation: 77 228
All Commands from the Choose command from drop down list if you can't see: Mark All as Read – Dave Mateer – 2016-02-05T11:00:51.623
Nice suggestion, but I really want to avoid to click. – Bertolt – 2012-02-03T12:57:16.157
1@Bertolt You only have to set it up once, after that the hotkey is permanently available. – Der Hochstapler – 2012-02-03T13:30:31.293
1Oops, I did not get that elements in the quick access toolbar get automatically assigned to a keyboard shortcut. NIce solution. – Bertolt – 2012-02-06T15:20:53.280
The thing that it works for whole folder makes it easier to deal with dozens of emails that happen to come during the day.1 – Johnny_D – 2013-09-25T12:53:33.000
13
Keyboard shortcut
Click any message in the message list, press CTRL+A then press CTRL+Q.
Siva Charan
Posted 2012-02-02T15:07:26.887
Reputation: 4 026
1Also works in Courrier for Windows 10 – Fredy31 – 2016-06-18T10:58:38.697
Quite close. But is there a way of doing exactly that without clicking on a message? – Bertolt – 2012-02-03T12:55:54.833
2This is slow in a large inbox, but works. I have 25,545 items in my inbox and 4,778 unread items. Outlook became unresponsive for a minute when I pressed CTRL+A to select all. When I pressed CTRL+Q to mark all as read, a dialog appeared for a minute to show a progress bar. After another minute, I have no unread emails. Thanks! – Iain Samuel McLean Elder – 2013-08-23T16:44:53.550
1
Highlight the folder the emails are in then use:
Shift+F10 - This brings up the context menu on the folder in Mac Outlook
E - This selects 'Mark all as Read' in the context menu
Press Return
Hope this helps.
user449711
Posted 2012-02-02T15:07:26.887
Reputation: 11
Are you saying that three keys should be pressed together? – Judith – 2015-05-19T18:06:44.567
0
To mark all messages as read within a folder , try the following seq Alt+O+MA Works on Office 365 ProPlus. version 1906.
Alt+F3 used to work on older version but not on newer outlook anymore.
Monty
Posted 2012-02-02T15:07:26.887
Reputation: 1
0
Alt+E+E
Hope this resolves your issue.
Vasu
Posted 2012-02-02T15:07:26.887
Reputation: 9
4Sorry, I don't understand this. Do I have to press three keys together? I have only one E key. I tried holding ALT and pressing E twice while focused on the message pane but nothing happened. – Iain Samuel McLean Elder – 2013-08-23T16:34:52.183
0
Just select/highlight them all (click first message, scroll to last message hold SHIFT and click again) and then press "Read".
alex
Posted 2012-02-02T15:07:26.887
Reputation: 9
4This sounds equivalent to the (Ctrl+A), (Ctrl+Q) answer, but more work. – Scott – 2013-04-10T15:59:58.487
1When you have an inbox with 25,000 messages it's hard to scroll to the last message. It does work, though. – Iain Samuel McLean Elder – 2013-08-23T17:02:42.620
I know you've gotten a satisfactory answer, but just wanted to mention that the underlined e that you see is a shortcut only when the contextual menu is visible... i.e. it still requires the click. – JoshP – 2012-10-08T00:20:08.040
Which context menu contains the item 'Mark all as read'? I can see a 'Mark as read' item when I highlight one or many messages and bring up the context menu. Is that what you mean? – Iain Samuel McLean Elder – 2013-08-23T16:41:09.867
Some keyboards have a menu key that simulates a context-click. It's usually between right ALT and right CTRL. It looks like a cursor hovering over a menu.
– Iain Samuel McLean Elder – 2013-08-23T16:43:34.013