8
1
I have an email account on an Exchange server (the online version running on Microsoft's servers) which I access via Outlook. I want to set up an email rule to automatically move certain messages to a different folder as soon as they are received. I know how to do that, what I'm having trouble with is defining the condition for this rule.
The condition I want is: if the “From” address is mygroup@example.com
. This address is what Outlook/Exchange considers to be a public group; if I ask for the properties of this address, Outlook tells me that it has members alice@example.com
and bob@example.com
. If I select “from people or public group” as a condition for the rule and enter mygroup@example.com
, Outlook tells me:
To filter messages you receive as a member of a public group, we recommend using a 'sent to' condition. A 'from' condition will apply the rule to all messages received from any member of the public group.
Do you want to remove public groups from this condition?
If I select “No”, then as warned the rule applies to mails from Alice and Bob. This is not what I want! Outlook's recommended alternative is not what I want either: I want to filter emails where mygroup@example.com
is in the From header, not when it's in the To header.
There's a condition “with specific words in the message header”, but it's no good because the name mygroup
could appear in other headers like Subject and I don't want to filter these.
How do I filter emails sent from a specific address, regardless of the fact that it's a public group?
“with specific words in the sender's address” is working — fortunately we have a recent enough version of Exchange. Searching all the headers has too many false positives to be usable. – Gilles 'SO- stop being evil' – 2015-04-26T22:23:46.807
For me, in some cases the group name in the rule appears in bold and other cases not. Where it is not in bold (i.e. looks like an individual email) the rule is not propagated to members of the group. Oddly enough, I can still right-click such a non-bold group address to see its members in the properties, i.e. it behaves like a group for all purposes except within the rule where it behaves like an individual email. I don't know what makes some groups appear in bold in the rule and others not although both are expandable to members in an email (outlook 2013). – ScarletPumpernickel – 2017-08-10T07:22:04.880